A virtual office enables businesses to reduce costs and increase flexibility at the same time. Australian SMEs can access low-cost yet quality talent and technology that they may not be able to afford and maintain in-house.
A distributed company, though, still has its challenges. Here are tips on how you can manage your virtual office.
Technology
Distance and lack of direct communication are the main challenges when it comes to managing a virtual team or offshore staff. Here are helpful technologies that Australian SMEs can use to ensure that a virtual office runs like clockwork:
Instant Messaging
Instant messaging software such as AOL's Aim, Google Talk, and Skype are good communication tools. They are faster than email and less intrusive than a phone call.
Internet Telephone Service
If the situation demands for a phone call, utilise internet telephone services such as Google Talk. Each virtual worker has his or her own phone number. It can be used to reach staff whether they're at home or at their desk.
Online Collaboration Tools
Use online collaboration tools such as Google Docs and Microsoft Sky Drive. These enable employees to upload and share documents virtually. Dropbox can also be used as a virtual database.
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